Co-Beneficiary for Liability Insurance If Needed: Fill out the following if you would like the property owner to be
listed as a co-beneficiary for liability insurance (otherwise, Proof of Insurance can be provided to landowner):
Event Committee Contact Person
Name(Required)
First
Last
Address(Required)
Event Details and Site Information
Event Location(Required)
(Please provide exact address)
Describe Location Describe Fields (grass, dirt, etc):
Is there an alternative field available in case of unsuitability of primary field: Describe stabling facilities:
(stalls, pens, water available, shavings, feeds, proximity to field, etc)
Please read the following, sign and mail to the APA address below:
This is a request for an APA club to sanction the event specified above. Upon acceptance of sanctioning,
said club/organization agrees to run the event by the guidelines of the Rules and Regulations of the APA.
The Chief Umpire requests that clubs hold 1 hour rules clinics on Friday nights before the tournament. If
your even is cancelled, please contact the APA office ASAP. (see below)
Deposit: to sanction an event, clubs must submit this form to the APA as well as a nonrefundable $200 cap
fee deposit 60 days prior to the date of the event. The $200 nonrefundable deposit will go towards the cap
fees owed to the APA after the event. Example: there are 50 players at a sanctioned event, you would pay
the $200 deposit and then owe $700 ((50 players x $18 cap fee) - $200 deposit).
For tournaments, the organizer must provide the tournament rater and umpire with team lists and a schedule
at least 5 days prior to the start of the tournament.
Liability insurance for members and the property owner (if requested) and a Tournament Umpire are
provided by the APA.
It is the responsibility of the registered club to collect any new or renewing memberships at the time of
registration for sanctioned tournaments. If a player’s name is not on the official APA membership list, the
player must make their membership current prior to playing by becoming either a day member or an annual
member. The Tournament Organizer will receive an instruction letter and current membership list at least 7
days prior to the tournament. Foreign players are considered guests of the APA for the first 30 days they
play in the US. After 30 days, they must become an APA member.
All tournament results, player’s names, number of players, the grades in which they played, any
remaining cap fee amounts and membership dues (with forms) need to be sent to the APA office
within 14 days.
All players, including foreign players, must sign the Liability Release, Code of Conduct, and Alcohol Policy
prior to participating in any APA sanctioned events. If they joined online, they have already done this.
Cap fees are $18 per person if the APA receives the sanctioning form at least 60 days before the tournament.
The APA requires tournaments for the Player Development Program international events to be sanctioned;
but the host club may apply for a waiver of cap fees to the International Liaison and then the International
Liaison will bring the waiver request to the Board for approval.
You must complete the attached Emergency Response Plan and keep it at the score table of each field.
Accepted and Agreed By:(Required)
Club Officer Name
Emergency Response Plan
Field Address:(Required)
(can be easily found on www.latlong.net )
1. Name:(Required)
First
Last
2. Name:
First
Last
3. Name:
First
Last
Nearest Hospital:
Name
Hospital Address:
Nearest Hospital with CAT Scan:
Name
Hospital Address:
Name
First
Last
Name
First
Last
CAP Fee Acknowledgement I understand that forms submitted in advance for tournaments taking place in the upcoming calendar year will be subject to the CAP fee rate determined by the Board, which will be finalized no later than the Annual Meeting at the beginning of the year.
Frequently Asked Questions & Notes:
Suggested training for anyone:
https://www.cdc.gov/headsup/youthsports/training/index.html
Club Contact list: Individuals that can make things happen quickly at the
tournament.
Recommended First Aid supplies: Sam Splints, Ace Bandages, Arm Sling, Back
Board, Straps and C-Collar.
Non-Critical Transport Vehicle: Large SUV that can transport a non-critical
player: If one is not available, the APA does not allow transport in the back of a
truck, wait for ambulance to arrive.
Pre-Tournament Communication: The Tournament Organizer should
communicate with local EMS and inform them of the location, nature of sport,
and address to the field.
Rendezvousing Ambulance: In the event an ambulance is called to the field, the
Tournament Organizer should designate an individual to meet and guide the
ambulance to the injured player.
Large Tournaments: It’s the best practice that large tournaments should have an
ambulance on standby.
Payment Method PayPal Checkout
